SENIOR ATHLETICS PROCUREMENT SPECIALIST & BUYER
Company: University of Washington
Location: Seattle
Posted on: October 12, 2024
Job Description:
If you are using a screen reader and experience any difficulty
accessing our web pages, please call 206-543-2544 or email UWHires
and we will be happy to assist you.SENIOR ATHLETICS PROCUREMENT
SPECIALIST & BUYERReq #: 238500Department: INTERCOLLEGIATE
ATHLETICSJob Location: Seattle CampusPosting Date:
09/27/2024Closing Info: Open Until FilledOther Compensation:
Taxable benefits include tickets to UW Intercollegiate home
competitions. Non-local candidates may be eligible for a moving
allowance.Shift: First ShiftBenefits: As a UW employee, you will
enjoy generous benefits and work/life programs. For a complete
description of our benefits for this position, please visit our
website.Please note that this position has been re-posted. If you
have already submitted your application, you need not submit it
again, as it has already been received.The Senior Athletic
Contracts Specialist/Buyer will report to the Senior Associate
Athletic Director/CFO with the Department of Intercollegiate
Athletics (ICA), and will identify contracting opportunities,
conduct solicitations, and execute and manage the resulting
contracts. The position will serve as a purchasing authority for
ICA and is responsible for identifying emerging issues and trends
in various commodity areas and assuring compliance with federal,
state, and University requirements while meeting the business needs
of customers and suppliers.DUTIES AND RESPONSIBILITIES
- Execute Contracts - (25%)Conducts solicitations, reviews and
approves purchase orders, and negotiates contracts in the best
interest of the department, applying an understanding of the
fundamentals of contract law, University and State rules and
regulations, along with the elements of a contract, contracting
authority, and working with legal counsel. Identify, assess, and
mitigate risks for the department.
- Contract Management - (25%)Creates contract management plans.
Serves as liaison with the customer and the supplier to ensure a
seamless procure-to-pay process. Regularly reviews contract spend
analytics, contract life-cycle milestones and communicates with
suppliers and customers.
- Procurement Services - (25%)Establishes and updates policies
and procedures for key procurement functions in conjunction with
University and State requirements as needed. Provides guidance and
training to the department on changing financial and compliance
policies.
- Vendor Management - (10%)Develops an interactive relationship
and communicates with key suppliers. Identifies metrics for
evaluation and develops a scorecard or rating system.
- Strategic Planning - (5%)Assists department's Chief Financial
Officer with developing short and long-term plans in support of
department's purchasing needs.
- Risk Management - (5%)Collaborates with Department IT, UW
partner offices (e.g. Privacy, CISO, Procurement), and local
stakeholders on assessing department software purchases for
security, privacy, and accessibility.
- Other Duties - (5%)Develops, organizes, and conducts training
programs and presentations on various topics related to this
position's area of expertise.MINIMUM REQUIREMENTS
- A bachelor's degree in business or a related field and three
years of progressively responsible experience in purchasing,
contracting negotiation and management, or related field.
- Equivalent education/experience will substitute for all minimum
qualifications except when there are legal requirements, such as a
license/certification/registration.ADDITIONAL REQUIREMENTS
- Demonstrated experience successfully managing multiple
procurement projects and delivering projects on schedule.
- Excellent oral and written communication skills, including the
delivery of impactful training and presentations.
- Ability to lead meetings, give presentations, work with facts,
and tell a story with numbers.
- Demonstrated success in collaborating with diverse internal and
external constituencies, including students, staff, and
faculty.
- Ability to effectively handle conflict respectfully and
positively.
- Commitment to working within an organization framework of
continuous process improvement.DESIRED QUALIFICATIONS
- Experience in public higher education and/or an athletics
department. Certified Professional in Supply Chain Manager
(C.P.S.M.) or Certified Public Purchasing Officer (CPPO)
certifications.CONDITIONS OF EMPLOYMENT
- Work is performed in an office setting within a hybrid
workplace model, which combines aspects of remote working and
in-office working during regular business hours. Occasional evening
or weekend work.Application Process: The application process may
include completion of a variety of online assessments to obtain
additional information that will be used in the evaluation
process.Committed to attracting and retaining a diverse staff, the
University of Washington will honor your experiences, perspectives
and unique identity. Together, our community strives to create and
maintain working and learning environments that are inclusive,
equitable and welcoming.
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Keywords: University of Washington, Auburn , SENIOR ATHLETICS PROCUREMENT SPECIALIST & BUYER, Other , Seattle, Washington
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